Job Description/ Responsibilities | OBJECTIVE: To minimise financial and commercial risks and maximise the financial efficiency and profitability of the business through diligent application of proper contractual and commercial practices and risk management processes. Key Responsibilities: 1. General (i) To ensure that the cost control and cost management procedures implemented by the Commercial Management Team are correctly complied with to ensure that effective commercial management and control is maintained. (ii) To assist the Commercial Manager in drafting, reviewing and recording general contractual and commercial documentation for effective reporting purposes. 2. Pre-construction (Pre-contract) Services (i) To assist in the preparation and production of detailed project target cost estimates during the defined pre-construction services period. (ii) To assist in monitoring ‘out-turn’ (i.e. actual) costs incurred against submitted pre-construction services proposals, using the adopted internal automated cost control system (i.e. causeway) (iii) To assist in the review and compilation of commercially related correspondence and documentation during the pre-tender and tender evaluation process, including Bonds, Insurances, payment conditions etc. 3. Post-contract Services (i) To assist in the monitoring and management of the final out-turn costs of projects compared to the pre-construction target cost budget estimates. (ii) To up-hold and maintain the project-wide culture of ‘No Surprises’ in respect of forecast project costs, by ensuring that Early Warning / Risk Reduction requirements of the NEC 3 form are managed appropriately. (iii) To receive, review, analyse and produce payment assessments to subcontractors against pre-agreed protocols for interim and final payments. (iv) To ensure that change management processes are complied with effectively in accordance with the procedures contained within NEC 3 (both down-stream and upstream). (v) To review, analyse and assist in the negotiations of compensation event prices with the subcontractor, ensuring that the agreed price is fair and reasonable and fully supported with adequate documentation. (vi) Arranging and attending Early Warning / Risk Reduction meetings with relevant subcontractors and ensuring that minutes and/or records are maintained. (vii) To assist in the production of monthly financial cost reports, during both pre and post contract stages generated from the operating Project Cost Management System, including: ·Narrative, explaining the details and variances from previous reports ·Summary of current forecasts of out-turn costs ·Details of changes to the out-turn costs during the reporting period ·A summary of all actual cost expenditure to date and a detailed listing of the actual costs expended in the period/month ·Early warning of events / trends which may impact upon the forecast out-turn costs ·Cashflow forecasts reconciled with the forecast out-turn cost of the projects and the updates project programme (viii) To undertake basic contract and commercial administration, including the drafting of correspondence both up-stream and down-stream and ensuring that such correspondence is recorded and filed appropriately, for auditing purposes. (ix) Maintenance of records and assistance in the production of the ‘Project Baseline Document’ at project commencement. (x) To maintain a philosophy of ‘Dispute Avoidance’ and to ensure that any possible “disputes” are recognised and identified early and reported to the Commercial Management Team for resolution. (xi) Preparation, negotiation and agreement of Final Accounts. Key Skills 1. Professional Qualities ·Good all-round Quantity Surveying skills ·Punctual with good time management ·Organised with an ability to prioritise workload to achieve set deadlines ·Basic written and verbal English language skills ·Articulate, numerate and accurate ·Technically and commercially experienced, with an aptitude towards best practice ·Team player with the ability to work under pressure ·Confident negotiation skills ·Ability to provide advice in a professional and reasoned manner ·Accurate reporting abilities 2. Personal Skills and Strengths ·Ability to adapt to different situations and working methodologies ·Ability to adapt and work within a multi-national, multi-ethnic and multi-cultural work force ·Ability to show flexibility towards set procedures and protocols to achieve any given aim or objective ·Motivation, drive and enthusiasm ·Ability to maintain good team morale ·Ability to think outside of the box, listen to different opinions and views and make reasoned and logical decisions based on such opinions and views ·Ability to compromise to achieve agreement ·Ability to show and act on own initiative with minimal supervision |