Management of the MD’s diary and appointments Help MD manage output, workflow and office deadlines Take and relay accurate and timely messages from telephone Callers, and answer queries where possible Collect and open all mail addressed to the MD Take minutes for all meetings.
Draft, type and dispatch all the MD correspondence Liaise with relevant individuals, external organizations etc to arrange Meetings, prepare agendas and draft minutes Maintain a comprehensive filing system
Tabulate and retrieve MD official expenditures and claims Arrange local transportation when necessary
Some research, media relations and promotional work Undertake any other duties as requested by the MD
* Minimum Graduate B.COM to degree level (A’ level education considered)
* A minimum of 2-3 years PA/secretarial experience at a senior level Good computer literacy, Speed and accuracy essential. (MS Office, Excel, Powerpoint).
* Knowledge of graphics useful
* Excellent organizational skills
* Excellent communication skills, both verbal and written
* Professional telephone manner
* Willingness to work in a multicultural environment
* Proven ability to work under pressure and to tight deadlines Bright, confident personality
* Well presented
* Highly personable
* Flexible and mature approach with ability to work unsupervised
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