Senior Materials Man Job
Job Details
Job Details:
- Job Title:
Senior Materials Man
- Category:
Purchase/Logistics
- Industry:
Petroleum/Oil and Gas
- Job Type:
Full time
- Job Location:
Dubai , United Arab Emirates
- Minimum Education:
Bachelor of Technology
- Career Level:
Experienced
- Minimum Experience:
More than 10 years
- Posted Date:
2008-06-01
Job Description:
| Petrofac International |
| Petrofac is an international provider of facilities solutions to the oil & gas production and processing industries with a diverse client portfolio including many of the world’s leading integrated, independent and national oil & gas companies. Through its three divisions, Engineering & Construction, Operations Services and Resources, Petrofac designs and builds oil & gas facilities; operates or manages facilities and trains personnel; and, where synergies are identified, co-invests to provide additional alignment. Petrofac’s range of services provides a total solutions approach to meeting client’s needs across the full life cycle of oil & gas assets. Petrofac’s successful track record, spanning 20 years and several hundred projects, is based on a partnership approach which demonstrates total commitment to the health and safety of everyone involved, and respect and responsibility for the communities in which it operates. Operating out of four strategically placed international centres in Sharjah, UAE; Aberdeen, Scotland; Mumbai, India; and Woking, England, the Group has a further network of 14 offices worldwide. Petrofac is a people business, with approximately 5, 500 employees worldwide, spanning many cultures and disciplines but possessing the same drive and determination to meet the needs and expectations of its customers. |
| Job Details |
 | |
| Position | Senior Materials Man |
| Industry Type | Petroleum / Oil & Gas |
| Functional Area | Purchase / Logistics / Supply Chain |
| Employment Type | Employee |
| Employment Status | Full time |
| Level of Job | Non Managerial Level |
| Location of Job | Dubai - United Arab Emirates |
| Job Description/ Responsibilities | 1. Basic Function and Scope Directs material movement activities – receiving, storing, issuing, disposal & recovery of mechanical, systems, drilling, process and miscellaneous material used in DPC operations. Ensures all material transactions are accurately processed using MAXIMO system to keep a sound audit trail. Also responsible for physical inventory audits and reconciliation of internal and external storage facilities and stock maintenance. Provides technical and operational direction to subordinate Materials Man and contractors. Accountable for supporting and compliance with policies, goals, efforts, and programs of the DPCs HSE Management System. Ensure HSE issues are given primary consideration in all activities undertaken within area of responsibility. Ensures unsafe acts and/or conditions, no matter in what area of responsibility, are reported so that corrective actions can be taken. 2. Tasks and Duties Receiving a. Responsible for ensuring Materials Receiving Process is full implemented. Communicates and coordinates with procurement, end user, overseas packer and vendors. Resolves all non conformities of material independently. b. Received materials verified against delivery ticket for correctness and absence of any physical damages. c. Packing List/Delivery Note is verified for priority requirement and processed accordingly for prompt availability to end user. d. Ensures physical verification based on MM Purchase Order; test for quality, material description, model number., part number, size specification, manufacture, MSDS material certification, calibration certificate, Mill test certification, excess, shortage, faulty or not functioning, also verify material is in good condition and free of visible damage. e. Arranges and coordinates quality inspections, tests, coating, preservation processes are carried out on relevant materials at Repair & Return Workshops before storing the items. Items sent for quality inspections are to be accompanied with a Notification. A log will be maintained during the process of delivery and return of the item. f. Records the unsatisfactory condition of material, equipment, goods or related service received at DPC (international & local) that result in the material being “not fit for purpose” or failing to meet DPCs stated requirements. These cases shall be reported as a Quality Non Conformance (QNC). g. Carries out monthly audit and prepares report on materials which are in quality inspection. Issues a. Evaluates ZMAT report in MAXIMO system for issues of Work Orders, Network and Cost Center reservations for 14 day period. Directs Materials Men to meet materials requirement dates. b. Directs materials for inspection before issue to RRW with a Notification to carry out functional test. c. Checks and ensures that all transport appliances, such as cargo baskets, water tight containers, wooden boxes and skids are in good condition with valid current inspection color code and certifications. Projects a. Review level 3 plans & discuss with staff Projects Materials Coordinator on required projects materials and equipment support for the day and pass on the information to Jetty and Senior Materials Man (Pipe Yard) for arranging transportation requirements like boats, trucks etc. Also coordinates with vendors on receipts and deliveries. Maintains updated record of all project materials. b. Work on materials reservations and issue materials to various contractors for fabrication, modification, coating and painting etc. Also, issues materials to Repair & Return Workshops for assembling or modification. c. After completion of project, review outstanding reservations and transfer all material to plant stock or to future projects after deleting or adjusting the quantity in the present reservation. d. Assists Engineers in inspecting new and old equipment and materials. Reviews month end project stock and helps close the networks. Recovery a. Responsible for Goods Return material activities – receiving, distribution and safe disposal of mechanical, systems, process and miscellaneous materials used in DPC offshore operations. Ensures all material transactions are accurately processed using MAXIMO system to keep a sound audit trail. b. Seeks and coordinates technical assessment for stock and non stock critical items requiring inspections and/or repairs. c. Ensures Notifications are in the correct planner group before all Transfer Orders are given to MRP for review. Ensures unused items are directly taken into stock and only items which need inspection and/or repairs are sent to Repair & Return Workshops. d. In the event if the Repair & Return items are beyond economical repair, the Notification is updated and end user is informed immediately. e. Creates Transfer Posting to place items from Repair & Return Workshop to Warehouse storage location and coordinates with receiving personnel for binning. Coordinates in reversal of Transfer orders with discrepancies, change in condition of the materials beyond repair, junk or surplus. f. Prepares surplus requests and obtains appropriate approval prior to handing over the materials beyond repairs, junk or surplus. g. Physically disposes junk items as recommended by end users, Repair & Return Workshops and by MRC in appropriate areas meant for disposal. In case of any hazardous items, they are handed over to Senior Materials Man (Pipe Yard) for safe disposal according to HSE and local regulations. h. Carries out Quarterly Audits of items overdue in Repair & Return Workshops storage locations. Audits a. Responsible for conducting and reconciling all internal/external (ConocoPhillips, Government etc.) in conjunction with F&PA and Auditors. Visits vendor or contractor locations and takes special inventory checks at these facilities. Also participates with ConocoPhillips, Government and local Auditors who are conducting audits at the Warehouse from time to time. b. Develops a plan for material audits to be carried out at all DPC storage locations in the two year cycle and present them to Finance department responsible for materials. c. Activates inventory documents to carry out physical inventory counts of valuated and non valuated stock to ensure that physical inventory reconciles to the financial and materials system. d. On completion of audit during each month the audit progress is reported to the Materials Lead. e. Responsible for reconciliation of all audit discrepancies and exception within a period of one month. f. Assists Warehouse personnel in resolving stock discrepancies such as items which are damaged, leaking, corroded etc and recommends processes to avoid recurrences. g. Manages assemblies sent from Offshore locations which are not required for immediate use. Ensures proper protection and storage is provided for such items. A data base is maintained and reviewed with the user group on yearly basis. h. Carries out review of the non moving items as per A&OI which has not moved from the location and are damaged, leaking, corroded etc. Arranges to send for quality inspection and functional test to technical group. Also, verifies with them for future storage, usage and recommends disposal/reorder of the item if required. i. Ensures all miscellaneous utility items laundry and furniture sent from offshore are repaired/cleaned and returned in a timely manner. Drilling a. Coordinates repair/return of GL valves, mandrels, respiratory equipment and other miscellaneous items (upholstery etc) with operations personnel and vendors on a regular basis. b. Reviews six day forecast and discusses with Senior Drilling Materials Coordinator on required drilling materials and equipment support for the day and pass on the information to Jetty and Senior Materials Man (Pipe Yard) for arranging transportation requirements such as boat, trucks etc. Also coordinates with vendors on receipts and deliveries. c. Works on well completion lists and issues materials to various contractors for making up assemblies such as mandrels, tubing hangers, packers and polished bore receptacles (PBR) etc. Also, sends X-mass tree to Repair & Return Workshops for assembling with adaptor and pressure testing before shipping to the Rig. d. Returns excess chemicals to the vendor for credit. Returns the rental tools and equipment to service companies and close rentals and update in TSP. e. Prepares a list of materials out of system and sends the list for review by the Drilling Supervisors and dispose off materials as per their recommendations such as, hold for future use or surplus. f. After completion of well, reviews outstanding reservations and transfer all material to plant stock or to a future well after deleting or adjusting the quantity in the present reservation. g. Responsible for all material transactions for the material stored at vendor locations e.g. Dressco, Trizac, Camco etc. This requires frequent visits to vendor premises. Surplus a. Responsible for material movement activities of surplus materials and carries out materials movement for card to card or category change from 11 to 21 and vice versa and replenishment of Warehouse to Warehouse stock. b. Responsible for issuing declared surplus items from its existing location and relocating items in a designated surplus area in sale bids for viewing by potential buyers. c. Supervises loading of surplus items on vendor’s transport and completes transactions in MAXIMO in an auditable manner. d. Coordinates with surplus vendors for inspection of surplus material as and when a bid is prepared and ready for disposal. Pipe/Chemical Yard a. Assists in the disposal of hazardous waste materials such as acids, solvents and used chemicals in conjunction with HSE and Municipality officials. Processes necessary documents and arranges for the transport of these materials to appropriate disposal sites. b. Takes inventory of all containers, tanks and baskets and recommends maintenance or replacements as necessary. c. Supervises activities of assigned personnel in Pipe/Chemical Yard and drilling material coordination. Exercises financial authority at the level established by management for the position. d. Supervises the receipt, storage and issue of materials in Pipe/Chemical Yard and directs operators in the safe movement and proper storage of materials. Ensures all transactions are properly recorded in MAXIMO system. e. Schedules preventive maintenance for forklifts in such a manner as to avoid costly down time from operational requirements. Ensures Operators carry out routine daily maintenance checks prior to start of work. f. Coordinates inspection and certification of all lifting gear every six months to ensure they are safe for operational use. Color code for all lifting gear is changed every six months. Third part inspection report is updated in an electronic document for record purposes. Rejected equipment/lifting gear is repaired and used for safe operations or disposed as junk and certificates are updated. g. Takes inventory of all transport containers, tanks, cylinder racks and baskets and recommends maintenance or replacements as necessary. h. Ensures and is responsible for the safe storage and timely disposal of all hazardous and non hazardous items in conjunction with HSE and local Municipality regulations. Also, disposal of junk metal scrap and empty chemical/oil drums to contracted companies. General a. Plans and controls the proper allocation of space in the Warehouse. Assigns space for everyday storage of items and special allocation of space for project materials and vendor consignment stocks. Recommends relocation of Warehouse materials to the most appropriate storage areas e.g. fast moving items close to Issues etc. b. Responsible for good housekeeping and ensures that all Warehouse and outside areas are kept in a neat, clean and tidy condition. c. Attends to the training of new Materials Man and instructs them on the use of the MAXIMO system and to the proper safe issue and receipt procedures used in the Warehouse. Answers their queries and is available to provide on the job training as necessary. d. In addition, carries out following other duties: • Vacation relief in Warehouse Operations as required. • Travels Offshore for materials handling during major projects/overhauls/uprates. • Identifies and orders materials required for Warehouse Operations. • Provides input for Performance Assessment of Materials Men and contractors. • Member of JAOSB Emergency Response Team as nominated. • Leads daily safety/operational meetings and also monthly safety meetings. • Conducts STOP audits on a regular basis. 3. Work Contacts Frequently communicates with operations personnel, Engineers, drilling personnel, buyers, vendors and contractors regarding material related issues. Regularly communicates with Repair & Return Workshops and operations personnel for technical assistance on maintenance of critical stock items. Works closely with Internal and External Auditors on reconciliation of stock inventory and resolving stock discrepancies. Coordinates with Surplus Coordinator and Surplus Material Bidders on preparation, viewing and disposal of surplus material. Works closely with Senior Materials Man (Pipe Yard) and Jetty personnel on daily basis regarding transportation of goods to various vendor/contractor locations and boat loading and schedule. 4. Independence of Operation Works within established procedure and Warehouse standards. Exercises initiative in carrying out daily operational functions at the Warehouse. Independently handles inventory audits/reconciliation and surplus material disposals. The Supervisor is consulted on major decisions and kept informed on progress of significant warehouse projects. The Supervisor occasionally checks completed work. 5. Supervisory Responsibility Provides work direction to 2 to 3 DPC employees. Provides work direction to 2 to 4 contractors. 6. Physical Effort 60% of the time is spent standing/walking. 7. Work Environment 40% of the time is spent in a non air-conditioned Warehouse area. 8. Minimum Requirements a. Completion of Secondary (12 years) education. b. 7 to 8 years experience in warehousing activities and materials handling in the oil and gas industry. c. Supervisory and Targeted Development training. d. Computer literacy in MAXIMO system and working knowledge of MS Office. e. Fluent in English, oral and written. |
| Candidate Requirement |
| |
| Experience | 10 - 20 years |
| Education | Basic - Bachelor of Technology/Engineering |
| Nationality | Any Nationality |
| Gender | Any |
| Contact Details |
| |
| Name | Joy Alminar-Beley - Recruitment Officer |
| joy.beley@petrofac.com | |
| Website | http://www.petrofac.com |
Skills Required
Company Information :
- Company Name: Bayrozgar
- Description:
One of the biggest job website of Lahore
