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Job Description:
1. Promptly, accurately, professionally and courteously manage 100% incoming and out going telephone calls, faxes, and visitors.
2. Maintain Daily record of outgoing calls / incoming calls and reports to HOD before leaving the office.
3. Submit daily report of incoming and outgoing calls with help of Telemanager software.
4. Competently handle / use all features of the telephone system/PABX; multiple line handling, call conferencing, etc.
5. Prepare complete contact list on MS Excel and ensure its frequent updates.
6. Circulate daily updated FOREX Rates after collecting from internet and daily news paper.
7. Receive and handle all guests on reception and notifies to the concerns. If concern is busy serve Tea or Coffee by the permission of concern.
8. Ensures presence of reception at all the time (except lunch and prayer timings as per company policy).
9. Notifies HR / Admin manager, within an hour of daily start time, regarding staff absences/ late/ leaves of Head Office and Regional office.
10. Maintain Daily attendance report on computer as per prescribed format.
11. Maintains Staff Visit Register.
12. Maintain Dispatch register; IN/OUT going courier record on specified register.
13. Intimate / call to Photocopier / PABX / FAX contractor in case of any malfunctioning in it, accordingly notify HOD and maintain proper visit record of them.
14. Taking Care that everyone following proper dress code and office IN / OUT timing if someone found guilty immediately intimate to HOD and also intimate them to follow company policy.
15. Ensure that all forms kept in proper shelves and update with required photocopy. Keep original set of forms in record for photocopy purpose.
16. Daily comprehensive report given to HOD.
17. Any other typographical works / assignment given by HOD.
2. Maintain Daily record of outgoing calls / incoming calls and reports to HOD before leaving the office.
3. Submit daily report of incoming and outgoing calls with help of Telemanager software.
4. Competently handle / use all features of the telephone system/PABX; multiple line handling, call conferencing, etc.
5. Prepare complete contact list on MS Excel and ensure its frequent updates.
6. Circulate daily updated FOREX Rates after collecting from internet and daily news paper.
7. Receive and handle all guests on reception and notifies to the concerns. If concern is busy serve Tea or Coffee by the permission of concern.
8. Ensures presence of reception at all the time (except lunch and prayer timings as per company policy).
9. Notifies HR / Admin manager, within an hour of daily start time, regarding staff absences/ late/ leaves of Head Office and Regional office.
10. Maintain Daily attendance report on computer as per prescribed format.
11. Maintains Staff Visit Register.
12. Maintain Dispatch register; IN/OUT going courier record on specified register.
13. Intimate / call to Photocopier / PABX / FAX contractor in case of any malfunctioning in it, accordingly notify HOD and maintain proper visit record of them.
14. Taking Care that everyone following proper dress code and office IN / OUT timing if someone found guilty immediately intimate to HOD and also intimate them to follow company policy.
15. Ensure that all forms kept in proper shelves and update with required photocopy. Keep original set of forms in record for photocopy purpose.
16. Daily comprehensive report given to HOD.
17. Any other typographical works / assignment given by HOD.
Skills Required:
1. Candidate must possess Graduate degree.
2. Minimum 2 – 4 years experience in a similar capacity.
3. Able to work under pressure and handle multiple tasks simultaneously
4. Adaptable to changing environment and has positive thinking character.
5. Honest and possess good working ethics.
Company Information
Company Name:
Interscan
Description:
INTERSCAN was established in 1993 as a trading house for fulfilling the industrial requirements by giving full technical information to its client in the best economical way.INTERSCAN dedicatedly ensures supply of quality product with optimum operative effectiveness and guaranteed back up More
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